Technology Every Office Manager Needs to Use

employee working with office printer

Whether you’re in charge of your own small business or simply manage an office for a large one, job success for you means making sure everything runs like a well-oiled machine. Sometimes the perfect office environment is more easily envisioned than realized, though.

How can you make sure day-to-day operations run efficiently without cutting corners or sacrificing productivity? What really makes the difference between a well-run office and an office that really needs improvement?

In many cases, it’s all about having the right technology and equipment on hand. Here’s a look at some of the absolute must-haves.

1. All-in-One Printer/Scanner/Copy Machine/Fax

Unless your office is unusually spacious, the chances are pretty good that space is precious where you work. In the past, making room for essential office equipment like fax machines, copiers or scanners without cramping your actual staff meant picking what you absolutely needed and doing without the rest.

These days, an all-in-one machine provides you with all the functionality you require without the need to make room for more than one machine. They’re also a lot cheaper and more reliable than having a dedicated device for each function. You don’t have to remember to buy both printer ink and toner the next time you’re low on office supplies, either. It’s all the same thing!

3 different smart devices on wooden table

2. Mobile Device Network

Here in the 21st century, mobile technology isn’t just a handy convenience. It’s a must-have when it comes to keeping people connected, not only to one another, but to information they need in order to do their jobs well. If your office doesn’t already have a system in place, it needs one right away.

A good mobile device strategy that connects everyone in the office can revolutionize the way your company does business. Team members can pull orders, track inventory, send updates in regards to collaborative projects and much more with just a few taps. Start by selecting some fantastic tablets to distribute around the office and then implement a secure system everyone can get on board with.

3. Interactive Display Systems

While no one’s knocking that whiteboard you’ve had hanging on the conference room wall for years, there are definitely more streamlined options available these days. Why not ditch it in favor of an interactive display system that can be integrated seamlessly with the rest of your office tech?

Large, easy-to-see touch screens that also respond to styluses make it simple for anyone and everyone to add notations, create updates and communicate with the rest of the office. Like tablets or smartphones, they feature built-in background programs and apps that make staying organized easy. Best of all, they’re easy to synch with the rest of your mobile system.

4. Mobile Payment and Payroll Software

Already have your bases covered when it comes to mobile technology for your office? Looking for a way to take the guesswork and the headaches out of doing payroll? You definitely need to get your hands on a good mobile payment and payroll software option.

QuickBooks and similar programs make it easy to take care of business wherever your day may happen to find you, whether that’s away on vacation in the Caribbean, stuck in line waiting for coffee or at home on your sofa after a long day on the job. Process credit card information, view customer data, generate estimates, send invoices, organize payment histories and much more.

5. Ergonomic Desk Chair

If you think one desk chair is as good as another, it’s time to think again. The long hours you log parked in yours could be exactly what’s causing that chronic back pain you wish you could get rid of. That’s your body letting you know that it’s time to invest in an ergonomic alternative.

Ergonomic chairs don’t just make you more comfortable while you’re working, either. Taking pain and discomfort out of the equation can make you more productive, not to mention more pleasant to work with. The same goes for your office mates!

Look for options with good lower and upper back support. Both armrests and seats should be adjustable to support even weight distribution and proper posture for people of all heights and body types.

You might want to look into additional ergonomically designed products like keyboards and mousepads, as well. Your body and health will thank you for it!