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Although many offices are transitioning to a paperless work environment, there will always be a need for hard copies of documents and printed publications. While there are numerous ink-efficient HP ink cartridges for your Deskjet printer, there are several techniques you can use to reduce ink usage.
Reducing ink usage has several benefits. As printing supplies are one of the main expenditures in an office, reducing ink usage lowers annual costs. Also, less ink usage leads to a faster drying time, improves dot gain and reduces bleed through, creating a better quality print. Finally, using less ink minimizes your company’s reliance on the natural resources used in ink production, lowering the environmental impact of printing.
Whether you’re researching a new HP Deskjet printer or looking for ways to save ink on your existing device, here are some great tips for how to reduce ink usage in an HP Deskjet printer.
1. Adjust Your Printer Settings
The default settings of your Deskjet may not be optimal for your intended printing project. Printing high-resolution color copies is important occasionally, but not for every print. Adjust your printer settings to “draft” or “economy” for basic printing tasks where quality isn’t a priority. These settings use significantly less ink, increasing the longevity of your cartridges and reducing the need for frequent replacements.
Another effective ink-saving tip is to print in black and white or grayscale. The black and white setting uses a combination of black and colored inks to create black text, while grayscale uses only black and white inks. The clarity of prints is typically better with the black and white setting. However, the grayscale setting uses a minimal amount of colored ink, keeping your cartridges primed.
Grayscale should be your setting of choice unless clarity, quality and color are necessary. You can easily access the printer settings by pulling up the printer menu and clicking printer properties. Select a mode or setting under the “quality” or “color options” subsections.
2. Use Ink-Saving Fonts
Most printer users don’t realize that each type of font uses a different amount of ink. You can save a considerable amount of ink by choosing fonts and text sizes that conserve ink without impacting print quality.
For many Microsoft Office or Google Docs users, Arial is the default font. While it is a clear, clean and popular font, it uses far more ink than other popular fonts such as Calibri, Century Gothic and Times New Roman. Unless you need specific fonts to meet branding requirements, consider using more economical fonts for printed materials like light-face and sans-serif.
3. Use the Right Quality Printer Ink
Although quality, branded printer ink may be more costly than cheaper varieties, the additional expense is often worth it. Cheaper inks are usually water-based, leading to more frequent bleed throughs, slower dry time, streaks and smears. This causes you to use more ink due to reprints.
It’s also important to use the right type of ink. For example, an HP Deskjet printer uses different ink than a laser printer. You cannot use laser printer ink in a Deskjet; the toner cartridge won’t fit, and forcing it into the printhead can jam the mechanism.
4. Switch to a More Ink-Efficient Model
If you frequently print high-volume projects or don’t want to compromise on quality, you may benefit from switching to a more ink-efficient HP Deskjet model. Although some office administrators may wonder, “Which printer is best, Canon or HP?” HP often comes out on top for their extra high-yield cartridges and fast print speeds.
5. Only Print Essential Documents
A straightforward but effective tip for reducing ink usage is to print essential documents only. This avoids ink and paper waste, lowers energy bills and decreases your carbon footprint.
Although a paperless office isn’t always possible, be more strategic with your printing habits and make an effort to reduce unnecessary printing. Some documents that you should keep a hard printed copy of include:
- Employee Contracts
- Licenses, Permits and Raised Seal Documents
- Emergency Evacuation Procedures
- Legal Documents
- Rental or Property Agreements
6. Keep on Top of Printer Maintenance
A lack of maintenance can damage your printer and may cause your cartridges to leak. A leaking ink cartridge is not only wasteful but can also lead to more significant issues, such as streaked or spotty prints or damaged electrical components.
Dirty printheads cause issues like smudges or jams may prevent your printer from operating. Cleaning your printhead regularly with an alcohol wipe can prevent clogs. Use the HP print software center to monitor your Deskjet’s ink levels and cleanliness if your model allows you.
While it’s beneficial to keep an eye on ink levels, you don’t need to replace your cartridges after the first “low ink” reminder. This indicator is simply a warning to have an ink cartridge ready to avoid printing delays. Replace cartridges when they are empty or when the print quality becomes unacceptable to reduce usage and waste.
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Visit InkJetSuperStore.com for Quality Ink
At InkJetSuperStore.com, we understand the importance of reducing waste and increasing efficiency in an office environment. Failing to purchase the right cartridges and running your printer in the wrong setting can waste considerable ink and electricity and cost you more in ink over the long term. Ensure you reassess your printing habits to determine where you can reduce ink usage.
Shop at InkJetSuperstore.com for high-quality printer ink from leading brands, such as HP, Epson, Canon and more. Browse our online store for our full product range or contact us today for bulk orders.