Tips on Picking the Perfect Printer for Your Office

Whether you are the owner of a small business or you have been designated as the person in charge of buying a new printer for the office, finding the right one is important. You likely have a budget in mind, and you want to get the best model for your money. You also need to be sure that the printer you purchase performs the functions you need and delivers quality that meets your expectations.

There are a lot of printers out there and finding the one that is just right isn’t always easy. Here are a few tips on picking the perfect printer for your office.

Choose Between Ink and Toner

Determining whether your office needs an inkjet printer or a laser printer is the first step. Many offices use laser printers because they deliver exceptional quality for text-based documents. While they cost a bit more upfront, toner cartridges have higher page yields than inkjet cartridges. If your office primarily prints in grayscale, using a laser printer will result in a lower cost per page.

Laser printers are fast. If you need to print several pages at a time, using a laser printer will enable you to get the job done a lot quicker. A black and white laser printer can print out 12 to 25 pages per minute.

If you will be printing photographs or documents with vibrant colors, you need an inkjet printer. While color laser printers are available, they do not deliver the same level of quality as modern inkjet printers. With a quality inkjet printer, you can print presentations, flyers, marketing materials, and more with quality that you will be proud to show off.

Through inkjet printers cost less upfront, keep in mind that they tend to cost users more over their lifetime than laser printers due to the higher cost of ink. Inkjet cartridges yield fewer pages than toner cartridges. Needing to replace them frequently drives up the cost of ownership. If you are looking for the best inkjet printer that offers the perfect combination of quality and affordability, HP is a good choice.

Think About Paper Sizes and Trays

Woman standing and pressing button on a copy machine in the office

If your office only prints on standard letter-sized paper, you don’t need to give too much consideration to paper sizes and trays. If, however, you routinely deviate from the standard, it is important to make sure that the printer you purchase will meet your needs. Most printers have adjustable feeds that allow you to print smaller things—like envelopes—but if you plan to print various sizes regularly, you may want to choose a printer that has a second paper tray that accommodates your needs.

While just about every printer will accommodate smaller paper, most don’t accept larger pieces. If you routinely print large-format documents, you will need to find a printer that is large enough to meet your needs. Because the demand for large-format printing is minimal, you should expect to pay significantly more for a machine that is capable of printing at sizes of A3 or larger. For businesses that only need to print in larger formats on rare occasions, it is usually more affordable to work with a local print shop.

Decide if You Need a Multifunctional or a Dedicated Device

woman start document scanning by office printer

Do you need a printer exclusively or do you need a device that is also capable of scanning and sending faxes? If you don’t need your device to do anything other than print, a dedicated printer is the way to go. They are more affordable and often faster at printing, and they tend to be easier to use.

A multifunctional device is the way to go when your office needs to print, scan, copy, and fax. These devices have all those features built in, and they cost less than purchasing each machine separately. Even if you do not need to use every feature every day, they will come in handy on the occasions when you do need them.

In Conclusion

When you are shopping for a new printer for your office, there are countless options to choose from. There are both inkjet and laser printers that are appropriate for office use and, whether you are looking for one for your home office or for a corporate office, options exist to suit any need.

At Ink Jet Super Store, we have the replacement ink you need for any type of device. We stock a full range of high-quality inkjet and toner cartridges, and we have both OEM and remanufactured options. Use our convenient ink and toner finder to find the replacement cartridge that’s right for your device, or feel free to reach out to our team if you need assistance.

Security at the Office: 8 Ways to Ensure Sensitive Information Doesn’t Leave the Workplace

For businesses, keeping things like passwords, personal information, financial records, etc. safe is a top concern. In addition to keeping this sensitive information safe from outsiders, it is also important to take steps to ensure that employees aren’t accidentally (or intentionally) sharing it with others. Regardless of what industry you are in, you undoubtedly have information that you do not want to leave your office. Here are a few tips for keeping sensitive information safe. Continue reading “Security at the Office: 8 Ways to Ensure Sensitive Information Doesn’t Leave the Workplace”

8 Tools to Help You Communicate and Collaborate Easier at the Office

If you feel like you and your employees waste too much time on things like sending emails, working out projects, and updating each other on progress, you certainly are not alone. While sending an email may only take a few minutes, it is easy to waste hours emailing back and forth about a project. It can also be extremely difficult just to get everyone on the same page. And when that happens, you will likely find yourself devoting a lot of time to briefing your team on progress and goals. Continue reading “8 Tools to Help You Communicate and Collaborate Easier at the Office”

7 Ways to Reuse and Recycle Printer Paper

You probably already know that there are a lot of great programs that allow you to recycle printer toner and printer ink cartridges, but what about printer paper? If your office has a recycling program, loose sheets of paper can just be tossed in the bin. It can be a bit tricky, though, if your office uses colored paper. White paper is easy to recycle, but brightly colored pages can ruin entire batches during the recycling process. Continue reading “7 Ways to Reuse and Recycle Printer Paper”

Printing 101: The Difference Between Toner and Inkjet Cartridges

Modern technology has made turning digital files into tangible documents very easy. Printers are more affordable than ever before but choosing the right one isn’t always easy. In addition to paying attention to the upfront cost, you also need to factor in the cost of consumables. Modern printers use one of two types of consumable material–toner and inkjet cartridges. Ink is the liquid that is used in inkjet printers while toner is a powdered material that is used in laser printers. Continue reading “Printing 101: The Difference Between Toner and Inkjet Cartridges”

10 Thought-Provoking Interview Questions to Ask Candidates

The process of interviewing and hiring employees differs from company to company. For companies who are looking to fill a very important role, interviews can take weeks, months, and even years to complete. The more important and integral the role to be filled, the more important it will be to find the perfect person. That often means multiple interviews of the same people to cut down the list and find the candidate with the skills best suited to the company. Continue reading “10 Thought-Provoking Interview Questions to Ask Candidates”

10 Wildest Cyber-Attacks of 2017

Every year we hope that cyber-attacks will not worsen, and we’ll finally have figured out the formula for stopping them. However, it seems that the problem only continues to be a huge issue for online databases all over the world. Regardless of whether you’re talking about a business in the Fortune 500, a small start-up down the street, or a personal e-mail, every single day accounts and information are being stolen, leaked, and held captive. Continue reading “10 Wildest Cyber-Attacks of 2017”

Halloween Is Just Around the Corner. How Does Your Holiday Packaging Influence Consumer Behavior?

Product packaging is just one component of a product’s success, but it is also a very vital part. When done properly, effective packaging will not only keep a product protected, but it will also have the ability to attract customers, effectively advertise, and speak to the brand of the company.

When a product is poorly packaged, a company immediately runs the risk of looking unprofessional, and they may lose some of their customers as a result. When a product is delivered, a customer should feel as though they’re opening a gift made just for them. It is an experience that they should enjoy every time something is delivered, which will urge them to continue their relationship with a specific brand. Continue reading “Halloween Is Just Around the Corner. How Does Your Holiday Packaging Influence Consumer Behavior?”